Adviser Ordering and Storefront Management
Donate a Yearbook
If you want to allow your customers to purchase a yearbook to be donated, you can enable this option in "Sales Settings" (assuming you already have your book available in a store for pre-order). Please note: Donate a book is only available for ...
Coupon Codes
What are Coupon Codes? Coupon codes can be created by a yearbook adviser and shared with whomever you like. The codes can be used during checkout to give your customers a specific dollar amount off the purchase price. The yearbook adviser can choose ...
Date Based Pricing
What is date based pricing? Date based pricing gives the yearbook adviser the ability to schedule price changes in advance. For example, you may want to sell your yearbook at a discount as an "early bird special" to incentivize your customers to ...
Publishing a Yearbook for Sale
1. From Creator Studio’s home screen, click the "Sell" tab. The stores you have created will be listed here. 2. If you haven't assigned your project to this store, start by clicking the "Store Settings" link next to the store name. Scroll to the ...
Deleting a Storefront
If you have a store that you no longer need and would like to delete it, you can do so by navigating to the "Sell" tab while logged into Creator Studio. Then you will see an option to "Delete Store". After clicking the "Delete Store" button, you will ...
Paying Invoice With a Credit Card
For US customers, follow this link to pay an invoice with a credit card: https://picabooyearbooks.wufoo.com/forms/credit-card-processing/ Note: Credit card payments will be processed within 1 business day. A voucher code will be issued if ...
Editing the send date for eYearbooks
If you are the yearbook adviser and you sold eYearbooks in your store, you have the ability to change the date the eYearbook emails are sent to your customers. After several hours after you submit your pre-order queue to production, you will see a ...
Shipping to Home Addresses from an Online Store
If you would like to have orders from your online store shipped directly to each student’s home, then you will want to set your store up for published ordering. To be able to set your store for published ordering, your project must be complete and ...
Enabling and Disabling Cover Stamping
Cover Stamping is a new optional feature that can be enabled and disabled by navigating to the "Sell" tab and clicking the "Manage Sales" button. When you first put your yearbook up for pre-order, cover stamping will be turned ON by default and ...
How to Set up Personalization (Advisers)
If you plan to sell your yearbook via an online storefront, then you can offer your customers a chance to personalize four pages for $7.95. Parents also have the ability to add up to an additional 8 pages for $1.50 per page. See below on how to ...
Creating a Storefront
Create a New Store 1. From Creator Studio’s home screen, click the "Sell" tab. Then click the "New Store" button located in the lower right corner 2. Start by filling in the Store Details. Store Name - Your store name will be displayed at the top ...
Managing the Pre-Order Queue
If you are an adviser with a yearbook in a storefront, you can monitor pre-order sales in a few different ways. Order Summary To see the total number of pre-orders placed, log into Creator Studio, navigate to the "Sell" tab, and click "Manage Sales" ...
eYearbooks
eYearbooks are digital copies of a yearbook that may be offered by the school for purchase in their online yearbook store. Once the eYearbook order has been placed, the purchaser will receive a confirmation email. If ordering as a pre-order, the ...
How to place an order
1. Did you pre-sell all of your yearbooks via the online Storefront? If yes, click here. 2. Did you pre-sell yearbooks via in-school payment only (no online sales)? If yes, click here. (This scenario also applies to schools who provide a yearbook to ...
Yearbook Shipping
Ship to Home Ship to home is not available when a project is available for pre-order. Ship to home is only available if the adviser chooses to offer immediate published ordering. There are multiple ship to home options. Standard Ground (2-5 business ...
Yearbook Order Invoicing Process
Invoicing Process The school collects yearbook payments and keeps a record of who has purchased a yearbook. (Online Storefront orders do not apply to this list.) At least three weeks prior to the ordering date, the adviser requests an invoice via an ...
Invoicing with a Price Change
While difficult, invoicing can work with a price change to the book on the store available for pre-orders. Occasionally schools want to increase the price of the book as the school year progresses to encourage students/parents to buy the book early ...
Yearbook Distribution (United States)
As your yearbook delivery date approaches, here is some information that will help you get a head start on your yearbook distribution. Your books will arrive packed in sturdy double-wall boxes sealed with fiber tape. Each box will be labeled to ...
Yearbook Distribution (Canada)
As your yearbook delivery date approaches, here is some information that help get a head start on your yearbook distribution. Your books will arrive packed in sturdy kraft boxes sealed with reinforced tape. Each box will be labeled to indicate which ...
Post Release Invoice Payment
US / International Customers Mail checks to: Picaboo Yearbooks Inc. 39 Everett Drive Princeton Junction, NJ 08550 Canadian Customers Mail checks to: A Milestone Group #101-1847 West Broadway Vancouver, BC V6J 1Y6
Using Profits to Pay For Your Order
Schools that have made a profit from their storefront sales may use those profits to order additional yearbooks before they release their bulk order into production. Here’s how: Advisers should make sure they have enough profits to cover what books ...
Using purchase/voucher codes with your pre-order queue
This scenario applies when your organization sells yearbooks from an online storefront AND takes in-person payments. This is a two step process. You must follow the second step of releasing your pre-order queue to send all books to the printer. STEP ...
Sales Tax Exemption
If your school or organization is tax exempt, please email a copy of your organization’s tax-exempt form to your account executive or customer success specialist. This is the only way to declare exemption from sales tax. Tax-exempt status must be ...
Mark-Up Program & Revenue
NOTE: PROFIT WILL ONLY BE PAID OUT ON STORES SETUP FOR PRE-ORDER. PROFIT WILL NOT BE PAID OUT ON BOOKS THAT ARE SOLD VIA PUBLISHED ORDERING Any user assigned as the adviser of a yearbook project has the option to sell their yearbook online in a ...
Yearbook Pricing (Adviser)
Pre-Order 1. Assuming you have already created a store and added your project to the store for pre-order, you can edit the pricing of your yearbook by clicking "Sell" in the left panel while logged into Creator Studio 2. Click "Manage Sales" for the ...
Submitting Online Yearbook Orders
Did you pre-sell all of your yearbooks via the online Storefront? If so, please follow the steps below to complete your yearbook order. Before you release your yearbook to production please make sure you have locked all pages. This will cause a proof ...
In-School Yearbook Orders
Did you sell ALL of your yearbooks via in-school payments? Or do you provide a yearbook to all students as part of tuition? If so, please follow the steps below to complete your yearbook order. STEP 1: Lock all sections and request a digital proof ...
Online & In-School Yearbook Orders (Advisers Only)
Did you sell books in school AND pre-orders online? If yes, please remember that your order is not complete until you have added the total amount of your in-school book sales to your pre-order queue. Make sure you do this BEFORE submitting your ...
Subsidizing your Yearbook
Selling a yearbook in an online storefront gives the adviser the option to subsidize the cost of the yearbook .This means that the purchaser of the yearbook will pay less than the actual cost of the yearbook. The school or organization must then pay ...
Password Protected Storefront
The optional storefront password will add an additional layer of security for schools that want to ensure that only persons invited by the school can purchase a book. 1) Click on “Store Settings” next to your store name in Creator Studio. 2) In the ...