Adviser Ordering and Storefront Management
Name Plate Bulk Ordering
Bulk Ordering for Yearbook Advisers – Easy & Efficient! As a yearbook adviser, you may want to order name plates for an entire class. We’ve made it easy to do so with a bulk ordering system! Please note this order is not in Creator Studio and you ...
How to Order Name Plate With Your Yearbook Order
Personalizing your yearbook with a custom name plate adds that special touch to your hardcover yearbook to make it uniquely yours! Here’s everything you need to know about the ordering process for name plates: What Color Are the Name Plates? Our name ...
Donate a Yearbook
If you want to allow your customers to purchase a yearbook to be donated, you can enable this option in "Sales Settings" (assuming you already have your book available in a store for pre-order). Please note: Donate a book is only available for ...
Coupon Codes
What are Coupon Codes? Coupon codes allow yearbook advisers to offer discounts to customers at checkout. These codes provide a specific dollar amount off the purchase price and can be customized with a start date, expiration date, code, usage limits, ...
Date Based Pricing
What is date based pricing? Date based pricing gives the yearbook adviser the ability to schedule price changes in advance. For example, you may want to sell your yearbook at a discount as an "early bird special" to incentivize your customers to ...
Publishing a Yearbook for Sale
Once your yearbook project is complete or in progress, you can publish it in your online store for customers to purchase. Follow the steps below to publish your book using either Pre-Order or Published Ordering options. Step 1: Access Your Store From ...
Deleting a Storefront
If you have a store that you no longer need and would like to delete it, you can do so by navigating to the "Sell" tab while logged into Creator Studio. Then you will see an option to "Delete Store". After clicking the "Delete Store" button, you will ...
Paying Invoice With a Credit Card
For US customers, follow this link to pay an invoice with a credit card: https://picabooyearbooks.wufoo.com/forms/credit-card-processing/ Note: Credit card payments will be processed within 1 business day. A voucher code will be issued if applicable ...
Editing the send date for eYearbooks
If you are the yearbook adviser and you sold eYearbooks in your store, you have the ability to change the date the eYearbook emails are sent to your customers. After several hours after you submit your pre-order queue to production, you will see a ...
Shipping to Home Addresses from an Online Store
If you'd like your yearbook orders to be shipped directly to each student's home, you can enable Published Ordering in Creator Studio. This option becomes available once your project is completed, all pages are locked, and the final proof is ...
Enabling and Disabling Cover Stamping
Cover Stamping is an optional feature that allows student names to be foil stamped on the bottom right corner of their yearbook cover, adding a personal and polished touch. How to Enable or Disable Cover Stamping Go to the "Sell" tab in Creator ...
How to Set up Personalization (Advisers)
If you plan to sell your yearbook via an online storefront, then you can offer your customers a chance to personalize four pages for $8.95. Parents also have the ability to add up to an additional 8 pages for $1.50 per page. See below on how to ...
Creating a Storefront
Create a New Store 1. From Creator Studio’s home screen, click the "Sell" tab. Then click the "New Store" button located in the lower right corner. 2. Start by filling in the Store Details. Store Name - Your store name will be displayed at the top of ...
Managing the Pre-Order Queue
If you are an adviser with a yearbook in a storefront, you can monitor pre-order sales in a few different ways. Order Summary To see the total number of pre-orders placed, log into Creator Studio, navigate to the "Sell" tab, and click "Manage Sales" ...
eYearbooks
eYearbooks are digital copies of a yearbook that may be offered by the school for purchase in their online yearbook store. Once the eYearbook order has been placed, the purchaser will receive a confirmation email. If ordering as a pre-order, the ...
How to place an order
1. Did you pre-sell all of your yearbooks via the online Storefront? If yes, click here. 2. Did you pre-sell yearbooks via in-school payment only (no online sales)? If yes, click here. (This scenario also applies to schools who provide a yearbook to ...
Yearbook Shipping
When it comes to receiving your yearbook, there are two main shipping options: Ship to Home and Bulk Shipping. Each option is available based on how the yearbook is offered for sale—either through immediate published ordering or pre-orders. ? Ship ...
Yearbook Order Invoicing Process
Invoicing Process The school collects yearbook payments and keeps a record of who has purchased a yearbook. (Online Storefront orders do not apply to this list.) At least three weeks prior to the ordering date, the adviser requests an invoice via an ...
Invoicing with a Price Change
While difficult, invoicing can work with a price change to the book on the store available for pre-orders. Occasionally schools want to increase the price of the book as the school year progresses to encourage students/parents to buy the book early ...
Yearbook Distribution (United States)
As your yearbook delivery date approaches, here is some information that will help you get a head start on your yearbook distribution. Your books will arrive packed in sturdy double-wall boxes sealed with fiber tape. Each box will be labeled to ...
Yearbook Distribution (Canada)
As your yearbook delivery date approaches, here is some information that help get a head start on your yearbook distribution. Your books will arrive packed in sturdy kraft boxes sealed with reinforced tape. Each box will be labeled to indicate which ...
Post Release Invoice Payment
US / International Customers Mail checks to: Picaboo Yearbooks Inc. 39 Everett Drive Princeton Junction, NJ 08550 Canadian Customers Mail checks to: A Milestone Group #101-1847 West Broadway Vancouver, BC V6J 1Y6
Using Profits to Pay For Your Order
Schools that have made a profit from their storefront sales may use those profits to order additional yearbooks before they release their bulk order into production. Here’s how: Advisers should make sure they have enough profits to cover what books ...
Using purchase/voucher codes with your pre-order queue
This scenario applies when your organization sells yearbooks from an online storefront AND takes in-person payments. This is a two step process. You must follow the second step of releasing your pre-order queue to send all books to the printer. STEP ...
Sales Tax Exemption
Sales Tax and Tax-Exempt Status If your school or organization is tax-exempt, please email a copy of your official tax-exempt form to your account executive or customer success specialist. This is the only way to have sales tax waived. ? Important: ...
Mark-Up Program & Revenue
If you're looking to raise funds for your school, club, or organization through yearbook sales, our Mark-Up Program allows you to earn profit on each yearbook sold—when using the pre-order storefront option. ⚠️ Important: Profit is only paid out on ...
Yearbook Pricing (Adviser)
Pre-Order 1. Assuming you have already created a store and added your project to the store for pre-order, you can edit the pricing of your yearbook by clicking "Sell" in the left panel while logged into Creator Studio 2. Click "Manage Sales" for the ...
Submitting Online Yearbook Orders
Did you pre-sell all of your yearbooks via the online Storefront? If so, please follow the steps below to complete your yearbook order. Before you release your yearbook to production please make sure you have locked all pages. This will cause a proof ...
In-School Yearbook Orders
Did you sell ALL of your yearbooks via in-school payments? Or do you provide a yearbook to all students as part of tuition? If so, please follow the steps below to complete your yearbook order. STEP 1: Lock all sections and request a digital proof ...
Online & In-School Yearbook Orders (Advisers Only)
Did you sell books in school AND pre-orders online? If yes, please remember that your order is not complete until you have added the total amount of your in-school book sales to your pre-order queue. Make sure you do this BEFORE submitting your ...
Subsidizing your Yearbook
Selling a yearbook in an online storefront gives the adviser the option to subsidize the cost of the yearbook .This means that the purchaser of the yearbook will pay less than the actual cost of the yearbook. The school or organization must then pay ...
Password Protected Storefront
The optional storefront password will add an additional layer of security for schools that want to ensure that only persons invited by the school can purchase a book. 1) Click on “Store Settings” next to your store name in Creator Studio. 2) In the ...