Adding Portraits and Importing a PSPA

Adding Portraits and Importing a PSPA



This guide will walk you through how to import your PSPA portrait package—whether from a CD, a folder, or a compressed ZIP file—into your yearbook project.

Consult our Portraits Guide for assistance with other portrait-related topics.

Uploading Your Portraits

Step 1: Access the People Section


From your project dashboard, click “People” in the left-hand menu.


Step 2: Start the PSPA Import

To start the import, either:
  1. Click “Use PSPA” in the center of the screen

      OR

  1. Open the “Add/Import” menu in the top-right corner and select “Import PSPA.”
      

Step 3: If Your PSPA Was Delivered as a Compressed ZIP File 🗜️

  1. Some PSPAs arrive digitally as ZIP files. These must be unzipped before uploading.

On Windows:

  • Right-click the ZIP file and select “Extract All.”

  • Choose a destination folder and click “Extract.

On Mac:

  • Double-click the ZIP file.

  • It will automatically extract into a folder in the same location.


Step 4: Locate the Portrait Data File & Upload the Portraits

  1. Back in your project, use the file picker to locate and select the appropriate folder (or the INDEX.TXT file, if allowed), then click “Upload.”

      

  1. A security confirmation window may appear.

    • Click “Upload” again to continue.


Step 6: Monitor Upload Progress

  1. If no errors are found, the portraits and data will begin uploading.

    • A progress bar will show the upload status.

📝Note: If your project already includes portraits, the system will try to merge duplicates. For merging to succeed, data entries must match exactly—photo, name, grade, etc.

Adding a Single Portrait

Step 1: Open the Add Person Menu

In the People Manager: 
  1. Click “Add/Import”, then select “Add New Person.”


Step 2: Upload Photo, Enter Basic Info, and Save

In the pop up menu:

  1. Click the “Browse” button to choose a photo from your device.
  2. Enter the person's first and last name (minimum requirements).
  3. Enter Grade, Teacher, Homeroom, and any other details you will use to organize your people by portrait pages.

       

  1. Click "Save" to complete the entry.
       

Adding Multiple Portraits

Step 1: Open the Import Menu

In the People Manager, click “Add/Import”, then select “Upload Photos Only”

Step 2: Choose Import Source

Drag open photos to the cloud image, click the cloud to open files on your device, or choose an option from the right side of the menu.



Step 4: Select Portrait Images

Choose the portrait images you want to import and click "Open".
💡Tip: Hold Ctrl (Windows) or Cmd (Mac) to select multiple images.


Step 5: Upload the Files

  1. Click “Upload.”


Step 6: Enter Student Information

After the upload completes:

  1. Click on each student's name--the selected name will highlight in light blue.

      
  1. Then click “Edit” to enter their information
      
  1. In the pop up menu, enter Grade, Teacher, Homeroom, and any other details you will use to organize your people by portrait pages.
      
  1. Click "Save" to complete the entry.
      




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