Invoicing with a Price Change
While difficult, invoicing can work with a price change to the book on the store available for pre-orders. Occasionally schools want to increase the price of the book as the school year progresses to encourage students/parents to buy the book early on in the school year. In this case invoicing gets more difficult because the price of the book fluctuates.
The details of this scenario are:
- Organization plans to pay for all of the base yearbooks or collects money from students for the purchase of base yearbooks.
- No Personalization offered. (Store not necessary.)
- Organization plans to increase the price of the book at least once through the selling season.
- Invoice requested two weeks prior to order date.
- Invoice for the actual (wholesale) cost of the book to organization (do not include any mark-up or profit amount due to the price increase on the invoice).
- Organization keeps mark-up/profit amount.
- Check/credit card for full payment sent immediately upon receipt of the invoice.
- Single “Voucher Code” issued by PYB equal to invoice amount.
- Adviser purchases all books using voucher code. Adviser Logs into the storefront if applicable with the advisor login. They will see "Adviser Tools".
- If a pre-order situation where others have ordered through the store, the adviser will add the books for which she received the voucher code. If adviser is placing both hard cover and soft cover orders they will need to be placed separately with the same voucher code. After releasing the order queue, adviser can pause ordering or set to Published Ordering. Publishing orders are at the retail price.
- The application will track the various pricing levels and send the profit to the organization and can be found in the store report.
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