Managing Images

Managing Images

When you first enter the "Photos" work space, you will need to click on a folder to start managing it's images. In this example, we’ll open the section titled “test” by clicking on it.



Here is an explanation of each element in this work space:

  •  You will see options to change the view from "list view" to "grid view". Choose whichever one you prefer 


  • Next, is the drop-down menu allowing you to filter your view by displaying all photos, hiding the ones in use, or showing only the ones in use.


  • The last drop-down menu allows you to change the sorting order of the photos


  • When you click on an image, it will be highlighted in blue and you will see a "Move to" drop down menu, a "Copy to" drop down menu, and a "Remove from Section" button. You can use these tools to move or copy an image to a different section, or simply delete the image from the section/book completely. Use the "Remove From Section" option if you want to remove an image from the selected section, but you would still like to use it somewhere else in the future. Images removed from a section will go to the "Unassigned" section.


  • The check symbol in the corner of an image means the image has been used on a page already. The numbers located underneath a used image indicates the page number(s) the image was used on. You can click on the number and you will be taken to the page the image was used on



A few other tools you may find useful in this work space when hovering your mouse cursor over a photo.

  •  can be used to magnify the image
  •  can be used to rename the image, add notes, or convert the image to a portrait
  •  can be used to delete the image from the project
  •  can be used to view information about the image
  • You will also notice the filename is displayed when hovering your mouse over the image



Adding keywords to images can be used to group similarly themed images together for better organization.

For example, you may want to group all the images from Halloween, a school dance, or images from the football team together. 

To assign keywords to images, go to the Manage Photos section while you are in your project dashboard. Click on the section of the images you want add keywords to. Then you can click one or multiple images so they are highlighted in blue and then click the "Assign Keywords" button.


A pop up window will appear that will allow you to type notes (optional) and enter a keyword. It's best to keep keywords short and limited to one word like "football" or "drama". Make sure you click the "Enter" key on your keyboard after typing the keyword. Then click "Done". 


Once you start assigning keywords, they will appear in the "Keywords" section of "Photos". From here, you can click on the keyword and see all images that have a common theme.


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