Parent Ad Management (Advisers)
π Managing Parent Ads in Your Yearbook Project
As a yearbook adviser, you are the only team member who can review and manage ads submitted by parents.
To begin managing ads, click the "Parent Ads" button from your project dashboard.
π Ad Status Categories
You will see four categories that organize ads based on their current status.
π Pending
Pending ads are ads that parents have purchased and submitted for review.
When reviewing:
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Check for spelling errors
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Confirm images display correctly
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Ensure content is appropriate
Actions available:
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Approve β moves the ad to the Approved category
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Deny β sends the ad back to the parent for edits
β
Approved
When you click Approve, the ad moves to the Approved category.
From here:
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The ad is ready to be placed into an ad section.
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Once placed on a page, it will automatically move to In Book status.
β Denied
When you click Deny, a Deny Ad modal appears.
This modal allows you to:
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View ad details
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Enter a reason for denial
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Provide instructions for correction
Click Deny & Send to:
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Email the parent automatically
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Provide them with a link to edit their ad
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Return the ad to them for correction
Status behavior:
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The ad remains in Denied until the parent edits and resubmits it.
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Once resubmitted, it moves back to Pending for review.
π In Book
When an approved ad is placed on a page, it moves to In Book.
Important:
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Ads in this category cannot be denied while they are placed on a page.
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To deny an in-book ad, you must first remove it from the page.
π Sorting and Filtering Ads
If you have many ads to review, use the dropdown menus in the top-right corner to sort or filter.
You can filter by:
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Ad size
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Student name
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Grade
After filtering, results can be sorted in alphanumeric order.
βοΈ Editing an Ad After Approval (Parent Requests Changes)
If a parent requests edits after submitting an ad:
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The parent must contact the yearbook adviser.
The adviser will locate the ad in one of two places:
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Approved
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In Book
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Then:
If the ad is In Book
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Remove the ad from the page first.
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Once removed, it can be denied.
If the ad is Approved (not yet placed)
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Open the ad settings.
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Go to Approved Ads.
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Click Deny.
When denying:
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Enter a reason such as Parent requested correction.
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Click Deny & Send.
Result:
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The parent receives an email with your note.
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They can edit and resubmit their ad.
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The ad returns to Pending for review.
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