Request photos from outside contributors
How to Crowdsource Photos for Your Yearbook Project
✨ Why Crowdsourcing Matters
The best yearbooks are built from the moments your community captures. Crowdsourcing photos lets you gather candid images from classrooms, events, sports, and daily campus life—helping you create a richer, more complete story of the school year.
Whether you’re coordinating parents, teachers, staff, or students, Creator Studio Pro gives you multiple ways to safely and easily collect photos.
📸 Ways to Collect Photos
Below are the five best methods to gather photos directly into your project. Choose one—or combine several—for the most complete photo collection.
🚀 1. Open a Storefront (Easiest & Most Popular)
Go to the Sell Tab
Opening your storefront not only allows families to buy the yearbook online—it also activates your photo contribution portal.
When someone visits your store and creates an account, they’ll see a camera icon inviting them to share photos.
📌 But they won’t know unless you tell them!
Share your storefront URL with parents, students, and staff. Encourage them to click “Share Photos” to contribute.
Uploaded photos will appear under:
Dashboard → Contributed Photos → Manage
In the Manage area, you’ll see:
Pending photos
Approved photos
Denied photos
Once approved, these images become available in the designated photo sections of your project.
🚀 2. Use the Contributed Photos Module to Invite Contributors
Want to request photos from specific people? Use the Request Photos button in the Contributed Photos module.
From here, you have two options:
➤ Option A: Share Your Link
Copy the link and send it through email, text, or your school's communication channel.
⚠️ Avoid posting publicly on social media to reduce spam submissions.
➤ Option B: Send Email Invitations
Enter one or multiple email addresses (separated by commas).
You can include an optional personalized message—for example:
“Please upload photos from the 5th grade field trip!”
“Looking for pictures from Friday night’s game!”
Contributors will receive an email with your message and a direct upload link.
🔒 Important: Contributors cannot access your project.
🚀 3. Create a Social Media Page for Your Yearbook
If your audience is active on social media, this method is a natural fit.
Set up a Facebook Page, Instagram Profile, or Twitter/X account dedicated to the yearbook. Then invite parents and students to:
Post photos directly to the page
Tag your page in their posts
Send photos via direct message
This is a great way to capture in-the-moment content from events, games, and weekends with friends.
📌 Tip: Ask contributors to include names or tags for easy identification later.
🚀 4. Create a Dedicated Photo Email Account
For a simple, no-frills option, create a separate email address (Gmail, Yahoo, etc.) specifically for collecting yearbook photos.
Share the address with your school community and ask them to send photos anytime.
This keeps your personal or work inbox from getting overloaded.
🚀 5. Use Vidigami for Secure Photo Sharing
Vidigami offers a secure, school-friendly platform where parents and staff can upload photos privately. Best of all, photos stored in Vidigami can be uploaded directly into your project.
If your school already uses Vidigami—or is considering it—this is an excellent high-volume, organized way to manage contributions.
To learn more about Vidigami:
Click here.
💡 Tips for Success
Communicate early and often—most families don’t contribute unless invited.
Be specific about what types of photos you need.
Approve contributed photos regularly so they’re available when you need them.
Combine multiple methods to reach the widest audience.
Communicate early and often—most families don’t contribute unless invited.
Be specific about what types of photos you need.
Approve contributed photos regularly so they’re available when you need them.
Combine multiple methods to reach the widest audience.
🎉 Start Gathering Photos Today!
With these tools and strategies, you’re ready to collect authentic, diverse, community-powered photos for your yearbook. The more people contribute, the stronger your final book will be.
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