Indexing and Tagging
Building an Index
Think of your index section as a “snapshot” of who is in the book and where. Anytime something changes, like a person is added or a person is tagged in a photo, then the “snapshot” has to be “retaken” or “rebuilt”.
1. Import portraits if you have not already done so.
2. From your project dashboard, notice the most bottom section named “Index”. You must enable the index if it is not already enabled. You can enable the index by checking the check box that says "Print Index"
3. You must build the index before you can open the index section for the first time. Build the index by clicking the "Rebuild Index" button. The required number of pages in your index will be automatically calculated based on the number of People uploaded in step 1.
Note: You may notice a blank page was added at the end of your index section. This is a required page to make sure your book ends on an even number of pages. If you do not want this blank page, you must add another page in one of your other sections to ensure the book ends on an even number of pages. Then rebuild the index again and the blank page will be removed.
4. The index lists everyone in the book and what page(s) they are on. Anytime a person is listed in a portrait section or tagged in a photo, their name will appear in the index with the associated page number(s).
5. Anytime something changes that causes the index to change (e.g. a person is added to a portrait section), then the index needs to be rebuilt. When this happens, click the “Rebuild Index” button.
Tagging People in Photos
1. Import portraits if you have not already done so.
2. Open a section and click on the photo that has the person you want to tag.
3. In the left side panel, click the tab titled "Photo Info” and locate the section titled "Who's in this photo".
4. In the space provided, type the name of the person you want to tag in the photo.
5. If there is a match, a list of names will appear. Look through the list and click the name you want to tag.
6. The name will be added as shown here (click the X next to the name if you want to remove it)
7. Continue to add more names in the same way as shown above if the image contains more than one person.
8. If you think the name you are looking for is missing, then click “Add New Person”. Fill in the form and click “Save”.
NOTE: If you provide a Portrait Photo, Grade, Teacher, and/or Home Room, it may result in this student being added to an existing or future portrait section that matches the given criteria. Be sure to double check your student list to ensure there are no duplicates or missing portraits.
Once a photo is tagged with people, any time you copy or add that photo to somewhere else in the book, the tags will remain with the photo.
Format the Index
Please Note: We recommend that you wait until your yearbook is near completion and all other sections are locked before formatting your index. Design elements such as shapes and photos cannot be added to the index until all other sections are locked.
1. Click the gear icon located in the Index section of your project dashboard and select the "Index Settings" option
2. This is where you can change the Column Count, Column Height, Heading Letter Alignment, Line Spacing, and Font Style
3. Once you are finished making your selections, click the "Save and Rebuild" button.
4. Open your index section and review the changes. If you are not happy with the changes, repeat steps 1-3 until you get the results you want.
People Management
If you need help managing the people in your index, please see our article on Managing Portraits and People.