Portrait Organization with the Priority Feature
🎯 Using Priority to Organize Portraits
Quick Overview
Priority controls the order portraits appear. Lower numbers show first, making it easy to highlight teachers, seniors, or standout students.
🧩 What is Priority?
Priority overrides the default alphabetical layout, letting you highlight key individuals such as:
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👩🏫 Teachers
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🎓 Seniors
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🌟 Standout students
Tip: Some PSPAs include priority in your data. If so, priorities import automatically, so no manual setup is needed.
⚡ How to Assign Priority
Open People Menu
Top-right: People icon → Edit People
Or left toolbar: People Module
Select a Person
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Double-click the person in the list to edit
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Enter Priority Number
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Lower numbers appear first
Example:
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👩🏫 Teacher = 1
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🧑💼 Aide = 2
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-
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Save Changes ✅
📄 Example Layout
One Page, Two Classes:
| Role | Priority |
|---|---|
| 👩🏫 Teacher Class A | 1 |
| 🎓 Students Class A | 2 |
| 👩🏫 Teacher Class B | 3 |
| 🎓 Students Class B | 4 |
Result: A clear, structured portrait flow on the page.
🪜 Ignoring Priority in Ladder Books
Primary Method (Recommended – Editor):
- Open the Editor and locate the left-hand toolbar
- Click Assign Portrait Rule (green button)
- Enter your rule details:
- Name
- Grade
- Teacher or Homeroom
- Planned Portraits per Page
- Check the Ignore Priority box
- Apply the rule as normal to populate your pages
Secondary Method (Manage Area):- From the project, go to Manage → Manage Portrait Pages
- Select Assign Portrait Rules
- Enter your rule details:
- Name
- Grade
- Teacher or Homeroom
- Planned Portraits per Page
- Check the Ignore Priority box
- Apply the rule and allow the ladder to populate accordingly
📘 Ignoring Priority in Section Books
- From the Dashboard, click New Section → Portrait Section → Next
- Enter your section details:
- Section Name
- Grade
- Teacher or Homeroom
- Planned Number of Pages
- At the bottom of the setup, check the Ignore Priority box
- Complete the setup to generate the section with the rule applied
💡 Why Use “Ignore Priority”
- Allows portraits to populate alphabetically instead of by priority ranking
- Useful for staff pages where priority-based ordering is not needed
- Prevents certain individuals (e.g., prioritized students or groups) from appearing out of intended order
- Ensures consistent and predictable layout flow across pages
- Simplifies layout generation when priority values are inconsistent or unnecessary
💡 Pro Tips
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Use Cancel Priority to remove Priority settings for a specific Portrait Rule (helpful for staff or admin pages)
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Add a Priority column in your PSPA index before import to save time and avoid manual edits
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